When I don’t need to see an item in “DONE” anymore, I use Evernote’s “Mark reminder as Done” to make it disappear from the board.Īnd that’s all I do in small Kanban boards.īig Kanban boards in my Evernote are within stacks of notebooks. The control is, when I put “TO DO” on top of my screen, I should see all tasks down to the last one in “DOING” without scrolling. I’m not strict about that, yet I’m doing it in a way. To be properly called “Kanban” such a board should help not only in visualising the workflow but also in keeping the work-in-progress within predefined limits. If they are issues or some reference, they go to their list where, as with tasks, their order would indicate priority or importance. The rest of the items on top – if they are tasks – just stay there waiting to be planned. Then I do the sorting by dragging what I plan next under “TO DO”. This way I treat the zone above “TO DO” as “BACKLOG”. When a new task comes to the project notebook, for example from a forwarded email, it appears always on top. This list serves me as sort of local shortcuts, while for the global ones I use the common shortcut feature of Evernote. I put in the latter some frequently used notes. Sometimes I add “ISSUES” or “BLOCKED”, as well as “REFERENCE”. They are typically titled “TO DO”, “DOING” and “DONE” like that: When I decide to use small Kanban in a notebook, I create a few reminders to clearly separate the lists in which work items are sorted depending on their state.
Let’s call them “small Kanban” and “big Kanban” respectively. For some projects, I use a stack of notebooks. For most projects and themes I do it within a single notebook for the whole board. How? I simply use the way reminders appear on top of all notes with the ability to rearrange them by dragging, as Kanban board. It still is for collaborative work on projects and for strategic flows, but I “migrated” my personal task management entirely to Evernote. My tool of choice for task management had been Trello. In this part, I’ll describe how I use Evernote for task management. The first one was about the creation of notes and the third will be about notebooks and tags and my overall approach for organising the content inside Evernote.
This is the second part of the sequel on my way of using Evernote. How I use Evernote, Part 2 – Kanban Boards Blog: Strategic Structures
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